Minutes of the Village Board meeting held at the Highland Mills Firehouse, 455 Route 32, Highland Mills,

New York on November 12, 2008 at 7:30PM

Present: Stephanie Berean-Weeks, Mayor

Neil Crouse and Noann Stabile, Trustees

Absent: Richard Nackson and Patrick Kinney, Trustees

Also Present: Kelly Naughton, Attorney for the VillageS Dominick Prozzillo, Fire ChiefS Carol Herb, Tax

Collector

a. Acceptance of Minutes:

Motion was offered by Mayor Berean-Weeks, seconded by Trustee Stabile, to accept the

minutes of the meeting held October 28, 2008.

NOES 0

b. Approval of Abstract:

Motion was offered by Mayor Berean-Weeks, seconded by Trustee Stabile, to approve Abstract

11, Vouchers Z20080699 - Z20080758, totaling ]54,317.91.

NOES 0

c. Approval of Budget Modifications:

Motion was offered by Mayor Berean-Weeks, seconded by Trustee Crouse, to approve a ]7,438

modification to the General Fund budget as follows:

Increase A1010.411 VB ` Office Supply ]15

A1920.400 Municipal Dues ]1,123

A9040.800 Workersa Comp ]6,300

Decrease A9050.800 Unemploy. Insur. ]6,300

A1910.400 Unallocated Insur. ]1,123

A1010.430 VB ` Trans/Travel ]15

NOES 0

Motion was then offered by Trustee Crouse, seconded by Trustee Stabile, to approve an ]80

modification to the Consolidated Sewer budget as follows:

Increase GC8110.481 Sewer Lease ]80

Decrease GC9060.801 Hospital/Medical ]80

NOES 0

Motion was then offered by Trustee Stabile, seconded by Trustee Crouse, to approve a ]5,000

modification to the Consolidated Water budget as follows:

Increase FC8310.414 Attorney ]3,000

FC8310.442 Lab Testing ]2,000

Decrease FC9060.801 Hospital/Medical ]5,000

NOES 0

Motion was then offered by Trustee Crouse, seconded by Trustee Stabile, to approve a ]1,501

modification to the Highland Lake Estates Sewer budget as follows:

Increase GH8110.416 Uniforms ]229

GH8110.434 Contracts/Permits ]1,225

GH8110.464 Generator Fuel ]47

Decrease GH8110.417 Cellular Phone ]229

GH8110.438 Operation/Main. ]1,272

NOES 0

d. Use of Building Request:

Motion was offered by Trustee Crouse, seconded by Trustee Stabile, to approve the request to

use the meeting room on all day long on November 22, 2008 received by Mayor Berean-Weeks.

NOES 0

Mayor Berean-Weeks noted that she had intended on abstaining from this issue but, since there was a

lack of voting quorum at the last meeting and would have been one tonight as well, she had to vote.

Motion was then offered by Mayor Berean-Weeks, seconded by Trustee Crouse, to approve the

request to use of the meeting room by the Highland Mills Fire Company and the following dates:

Every Monday evening in 2009 6PM ` 11PM

First Wednesday of each month in 2008 6PM ` 11PM

First Tuesday in April, 2009 6PM ` 11PM

First Thursday in April, 2009 6PM ` 11PM

NOES 0

EfTRA ITEM ` Membership Application for Fire Department:

Motion was offered by Mayor Berean-Weeks, seconded by Trustee Stabile, to accept the

applications for membership received from Bryan McCarthy (Highland Mills Fire Company) and Al

DeRose (Central Valley Fire Company). Both individuals have been administered physicals and passed as

ifull interior qualified fire fighterj.

NOES 0

EfTRA ITEM ` Additions to Drivers List:

Motion was offered by Mayor Berean-Weeks, seconded by Trustee Stabile, to add Tim Ryan and

Christopher Redmond to the drivers list for Truck 525, as requested by Chief Prozzillo.

NOES 0

a. SEQRA Action ` Comprehensive Plan:

Motion was offered by Mayor Berean-Weeks, seconded by Trustee Crouse, to list the action of

adopting the Comprehensive Plan as a Type 1.

NOES 0

Motion was then offered by Trustee Crouse, seconded by Mayor Berean-Weeks, to determine

the significance of adopting the Comprehensive Plan to be a positive declaration.

NOES 0

Attorney Naughton noted that the Board has authorized the Turner Miller Group to prepare the Draft

Generic Environmental Impact Statement and a proposed budget for consideration.

b. Update ` Outdoor Maintenance Proposals:

Trustee Stabile stated she received a quote from Creative Visions totaling ]5,832 which would

be for various work details from April 1 thru December 1. She was told by them that they have the

maximum insurance available (one million dollars). She will be contacting Bob Stubbs this week (he has

been away since last meeting) to discuss his recommendation of the insurance requirements.

c. Update ` Repairs to A/C Unit:

Mayor Berean-Weeks stated she is waiting for a second quote to be received. A discussion was

held about the possibility of appointing a volunteer fireman to serve as a ibuilding custodianj that

would be responsible for overseeing all repairs that may arise in the building. This individual would

prepare a report to the Board listing what needs to be done and what has been done. They would also

have a copy of the procurement policy so they are aware of the bid requirements. Chief Prozzillo stated,

when the Fire Commissioners were responsible for the building, there was a volunteer fireman who did

this. It was suggested that Clerk Potvin contact this fireman to see if he would be willing to continue, as

a volunteer.

d. Resolution ` Speed Limit Reduction on Dunderberg Road:

Mayor Berean-Weeks stated the Board has received a map, prepared by Superintendent

McClennan, of Dunderberg Road with accurate notations of distance. It was suggested the Board review

the map and Attorney Naughton will research the law to determine if the maximum distance of 1320

feet can be doubled since there are two schools involved. A resolution will be prepared by Attorney

Naughton for the Boards consideration at the next meeting.

e. Update ` Proposed Equity Indexed Group Annuity Contract:

Clerk Potvin stated she spoke with former Trustee Kling about this issue and he stated the Fire

District has always declined this contract in the past and suggested the Village continue to decline.

a. Liquor License Renewal Request:

Mayor Berean-Weeks stated notification was received on November 4, 2008 from the Black

Forest Mill Restaurant informing the Board of their intention to renew their liquor license.

Correspondence was received from Chief Kwiatkowski stating the Police Department has no objection of

the renewal. Clerk Potvin was asked to write a letter to N>S Liquor Authority informing them that there

is no objection to the renewal.

b. Appointment of Site Inspector ` West Point Farms II:

Motion was offered by Mayor Berean-Weeks, seconded by Trustee Stabile, to appoint Stephen

Deutsch as site inspector for the West Point Farms Phase II project, as recommended by Building

Inspector Thomasberger.

NOES 0

EfTRA ITEM ` Replacement Surety Bond for T-Mobile:

Motion was offered by Mayor Berean-Weeks, seconded by Trustee Stabile, to authorize the

Mayor to sign an exoneration letter for Travelers Casualty and Surety Company of America so that TMobile,

USA can replace their surety bond carrier (Travelers) with Safeco or Liberty Mutual Insurance

Company.

NOES 0

EfTRA ITEM ` Update from Tax Collector:

Collector Herb stated approximately 95m of the tax levy was collected. Her books have been

finalized and now the Village Board must sign the iUnpaid Village Tax Returnj form with the County that

states they have reviewed in the list of unpaid taxes (consisting of five pages) with the original warrant

issued and find it to be correct. Clerk Potvin then must mail the documents to the County by November

17 so they can levy the amounts onto the Nanuary 2009 Town/County tax bill. The County will then

forward balance due by May 1, 2009. The total amount of unpaid taxes is ]121,039.71.

EfTRA ITEM ` Woodbury iSAFEj Program:

Debbie Vobroucek, representative from the Ambulance Corps, informed the Board that the

volunteer Ambulance and Fire Department members would like to start a program called SAFE (Support

of Ambulance and Firefighteras Efforts). The program would consist of Woodbury businesses offering

discounts to members of both entities. She explained the efforts that will be done by the volunteers

and the aspects of the program in detail. She is looking for sponsorship by the Town and Village, as well

as financial assistance (approximately ]250 each) to cover the cost of printing materials and postage.

The Board agreed that they would endorse the program but would need to review the budget to see if it

would be possible to contribute financially.

Chief Prozzillo stated Truck 502 has been returned to service after extensive repairs were

conducted. He and two other members of the department traveled to Binghamton to drive the truck

back to save money (a charge would have been occurred if the repair company drove the truck back).

The truck has passed all tests but he believes the cost of the repairs will be expensive. There has been a

list established of some regular maintenance and parts that should be replaced to keep the apparatus in

proper working condition so that maintenance costs could be kept to a minimum. He also noted that a

bathroom on the floor level of the building is leaking and needs to be repaired.

There was no public comment received.

With no further business to discuss or comments received, a motion was offered by Mayor

Berean-Weeks, seconded by Trustee Stabile, to adjourn the meeting at 8:45PM.

NOES 0

Desiree Potvin, Village Clerk